Managing Groups in BrainSTEM

Table of contents

1. Introduction
2. Group Permission Levels
3. Accessing Group Management
4. Manager Capabilities
   1. Adding New Members
   2. Checking Invitation Status
   3. Removing Members
5. Owner Capabilities
   1. Managing Privileges
   2. Associating with Laboratory
   3. Renaming the Group

Introduction

Groups in BrainSTEM are essential for organizing lab members and managing permissions. This tutorial will guide you through the process of managing groups effectively, including understanding different permission levels and performing common management tasks.

Group Permission Levels

BrainSTEM groups have three levels of membership:

1. Members (Basic)
   • Can view group resources
   • Inherit project permissions assigned to the group
   • Can leave the group voluntarily
   • Cannot modify group settings or membership
2. Managers
   • All Member permissions
   • Can add new members
   • Can remove existing members
   • Can create member invitations
   • Cannot modify group settings
3. Owners
   • All Manager permissions
   • Can associate group with laboratory
   • Can rename the group
   • Can add/remove managers
   • Can modify group settings
   • Can grant manager/owner privileges to members

Visit the permissions page to learn more.

Accessing Group Management

1. Navigate to the Groups page:
   • Visit https://www.brainstem.org/private/auth/group/
   • Or click the Users icon in the top navigation bar and select “Groups”
2. Find your group in the list and click on it to access management options

Manager Capabilities

Adding New Members

1. Go to your group’s management page
2. Click the Invite user button
3. Fill in the required information for the invitation
4. Submit the invitation

Checking Invitation Status

1. Navigate to https://www.brainstem.org/private/users/groupmembershipinvitation/
2. View the status of all pending invitations
3. Monitor which invitations have been accepted or are still pending

Removing Members

1. Access your group’s member list
2. Locate the user(s) you want to remove
3. Check the checkbox next to their name(s)
4. Click the Save button to confirm the removal

Owner Capabilities

Managing Privileges

1. Access your group’s member list
2. Locate the member(s) you want to modify
3. Check/uncheck the appropriate boxes:
   • “Managers” checkbox for manager privileges
   • “Owners” checkbox for owner privileges
4. Click Save to apply the changes

Associating with Laboratory

Renaming the Group

1. Access group settings
2. Locate the group name field
3. Enter the new name
4. Save the changes