Managing Projects

Project Permission Levels

BrainSTEM projects implement four distinct permission levels that can be assigned to both individual users and groups. Each level builds on the previous one with additional capabilities:

Permission LevelCapabilities
MembersView project-related subjects, sessions, and modules
Read-only access to all project content
Leave the project voluntarily
Cannot create, edit, or delete content
ContributorsAll Member permissions
Create new project-related content (subjects, sessions, etc.)
Edit existing project content
Delete project-related models
Cannot manage membership or project settings
ManagersAll Contributor permissions
Add new individual members to the project
Remove individual members from the project
Add and remove project groups
Manage project invitations
Cannot modify core project settings or grant Owner privileges
OwnersAll Manager permissions
Modify project details and metadata
Promote members to Manager or Owner roles
Change project visibility and access settings
Full administrative control over the project

Visit the permissions page to learn more about the BrainSTEM permission system.

Accessing Project Management

To access your project’s management page:

  1. Navigate to the Projects page:
  2. Select the project you want to manage from the list
  3. Click the Manage button in the top right corner

You must have Manager or Owner permissions to access the project management interface.

Manager Capabilities

As a project manager, you can add and remove members and groups, as well as manage invitations.

Adding New Members

To invite users or groups to your project:

  1. Go to your project’s management page
  2. Click either:
    • Invite user button to invite an individual researcher
    • Invite group button to invite an entire research group
  3. Complete the invitation form:
    • Email (for users): The recipient’s email address
    • Group (for groups): Select the group from the dropdown
    • Permission Level: Select Member, Contributor, or Manager
    • Message (optional): Personal note explaining the invitation
  4. Click Submit to send the invitation

When inviting a group, all current and future members of that group will inherit the assigned permission level for this project.

Tracking Invitations

To monitor pending project invitations:

  1. Visit https://www.brainstem.org/private/users/projectmembershipinvitation/
  2. Review invitation status:
    • Pending: Invitation sent but not yet accepted

Managing Membership

To remove members or groups from your project:

  1. Access the project’s user/group list in the management page
  2. To remove members or groups:
    • Check the checkbox next to their name
    • Click Save to confirm removal

Removing a member or group will immediately revoke their access to the project.

Owner Capabilities

As a project owner, you have full administrative control including the ability to promote members, modify project settings, and manage all aspects of the project.

Setting Permission Levels

To modify member permission levels:

  1. Access the project member list in the management page
  2. For each member or group, you can assign elevated permissions by checking the appropriate boxes:
CheckboxPermission GrantedCapabilities
Change permissionsContributorCreate, edit, and delete project content
ManagersManagerAll Contributor permissions plus member management
OwnersOwnerFull administrative control
  1. Click Save to apply changes

Owner permissions should be granted carefully as they provide complete control over the project, including the ability to modify settings and remove other owners.

Managing Project Settings

To modify core project details:

Project owners can update fundamental project information and configuration:

  1. Go to the project’s main page
  2. Click the Edit button
  3. Modify project fields as needed:
FieldDescription
NameProject title visible to all members
DescriptionDetailed project overview and goals
Keywords/TagsSearch terms for project discovery
Public AccessToggle project visibility (private/public)
Authenticated GroupsDefault groups with project access
  1. Click Save to apply changes

Changes to public access settings will affect project visibility across BrainSTEM. See Sharing Project Publicly for more details on making projects public.

Next Steps

With your projects properly configured, you can start documenting your research: